How Hubbado works

The assignment is the foundation

Every contractor engagement starts with an assignment — the single record that holds rates, billing terms, compliance requirements, and payment conditions. Every timesheet, invoice, and report downstream derives from it.

Create assignments directly, import them from your existing ATS via our Bullhorn integration, or use Hubbado's built-in applicant tracking.

Timesheets calculate from the source

When a contractor submits time, costs and charges calculate automatically against the assignment's agreed rates. No separate rate card to maintain, no spreadsheet to cross-reference. The numbers are always current because they come from one place.

Approve the time, generate the invoice

Approve a timesheet and the invoice generates automatically — no manual step between approval and billing.

Managing both sides of the arrangement? Both the contractor payment and the client invoice generate from the same approved hours, each at their own rates and billing cycle. Invoice your client weekly while paying your contractor monthly.

Corrections cascade intelligently

When something changes — a rate was wrong, time was charged to the wrong company, a contractor's employment arrangement changed — you fix the source. Credit notes generate automatically, but only for the parties already invoiced. Even rate changes that span multiple billing periods work the same way.

Invoices flow to your accounting software

Generated invoices sync to your accounting software automatically — no manual export, no re-keying. Track every invoice from creation through to payment.

Get paid before your clients pay you

Waiting 30 or 60 days for a client to pay? Finance any outstanding invoice through Triver — same-day funding, you choose which invoices, directly from Hubbado.

Dashboard

• At-a-glance view of assignments, spend, and outstanding actions
• Warnings flag assignments with billing, compliance, or end-date issues before they become problems
• Notifications for timesheets needing approval, assignments ending, and outstanding invoices

Jobs

• Post permanent and contingent roles — all published to Google Jobs automatically
• View matched profiles against your job spec
• Already using an ATS? Hubbado integrates with Bullhorn

ATS

• Track applicants by candidate and supplier through every stage
• Automated feedback keeps applicants informed without manual chasing
• Background screening and compliance checklists before workers start

Assignments

• Set rates, dates, and billing terms once — timesheets and invoices calculate from here
• Support for T&M, milestone, and fixed-price assignments with multiple roles and rates
• Create both sides at once — client and supplier assignments from one record
• Built-in compliance: IR35, CIS, right-to-work, and vetting checklists

Timesheets

• Every entry calculates costs and charges in real time against your agreed rates
• Approval triggers automatic invoice generation — no re-keying into a separate system
• Corrections produce clean credit notes with whole, readable amounts
• Smart UI catches errors with public holiday alerts and overnight shift handling

Invoices

• Invoices generate automatically when timesheets are approved — client and supplier from one set of time
• Three-party billing handled natively: supplier payment at cost, client invoice at markup
• Corrections flow from the timesheet — automatic credit notes and replacement invoices
• Track every invoice from created through to paid
• Xero integration for automatic invoice upload
• Need cash flow now? Finance any outstanding invoice through Triver — same-day funding, one click from your invoice list

Reports

• See exactly what you're spending against each assignment and PO
• Monthly spend, spend to date, and remaining budget at a glance
• Break down costs by role, position type, or client
• Timesheet usage reports across your workforce

Ready to get started for free? Sign up today and start managing assignments, timesheets, and invoicing.